Microsoft Outlook

Listen to this week's Tips & Tricks segment as broadcasted on JQ99.

Microsoft Outlook is a popular email application. There are many shortcuts to make using Outlook easier. Here are some examples:

• Press CTRL+D to delete the current e-mail message.

• Press CTRL+R to reply to the current e-mail message.

• Press CTRL+F to forward the current e-mail message.

• Press CTRL+P to print the current e-mail message.

• Press CTRL+N to create a new e-mail message.

To really be efficient using Outlook, consider creating "rules" to automate many of the functions you may do manually. A rule is something you can setup to manage your incoming mail.

For example, at work if you order something regularly from a vendor, but then have to forward that email to accounting, you could create a rule to automatically do this every time. Or let's say you get a regular email that you always open it, print it, and then delete it. You can create a rule to do all these automatically for you.

To set up a rule (instruction may vary depending on your version of Outlook):

• On the Tools menu, click Rules Wizard.

• Click New.

• Click an action in the upper list.

• Customize the action in the lower list.

• Click Next.

• Provide any additional information based on the action that you selected.

• Click Finish.

 

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